Employment Opportunity! Administrative Assistant Position with Home Hospice North Lanark

ABOUT HOME HOSPICE NORTH LANARK

Home Hospice North Lanark is a not-for-profit registered Canadian charity funded 100% through donations and targeted fundraising initiatives. We are a “Hospice without walls.”  We provide compassionate in-home support—wherever home may be—for adult clients and their families who have received a life threatening or terminal diagnosis. Services are provided in the North Lanark area by a trained volunteer, in a confidential, respectful and client-centered manner under the supervision of a Registered Nurse. Visit www.hhnl.ca for information about the organization. The organization is governed by a volunteer Board of Directors.

POSITION

Administrative Assistant position, paid, part-time, contract, reporting to the Chair.

One year contract, with possibility of extension(s).

DUTIES

  • Attend the Program Management meeting monthly (except July and August) for the purpose of taking minutes
  • Assist the Board Chair with preparation of various correspondence
  • Respond to Board member requests for documents from Microsoft Teams
  • Under direction of the Accreditation Committee, prepare required documentation for submission to Hospice Palliative Care Ontario (HPCO)
  • Upload documents to Microsoft Teams while maintaining formal structure for ease of use
  • Manage and maintain the Microsoft Teams database system
  • Compile documentation for the Annual General Meeting
  • Ensure all policies are in a consistent format
  • Put together information packages for clients and volunteers
  • Create and maintain a proper filing system and keep an up-to-date list of files for reference

QUALIFICATIONS

  • Experience taking minutes preferably at a Board level
  • Computer experience with a focus on Microsoft Suite/Teams would be ideal
  • Knowledge of database systems would be an asset
  • Experience structuring and writing policies and procedures would be an asset
  • Knowledge of Microsoft Word and Excel spreadsheets would be an asset
  • Team player
  • Admin assistant experience preferred

SUCCESSFUL CANDIDATES SHOULD POSSESS THE FOLLOWING

  • Attention to detail
  • Adaptable to fast paced environment
  • Committed to the mission and vision of HHNL

REQUIREMENTS

  • 10-15 hours monthly; this may increase as the needs of the Board change
  • Access to a computer
  • 3 references required

Hourly rate negotiable

Position to start as soon as possible but no later than the end of October

Please send resumes to: nancy@hhnl.ca